You have three options for syncing between SharePoint and Project. Sync optionsĪlright, let’s get our hands dirty in the awesomeness of this solution. It’s an ingenious way to get around the MS Project paradox. If you’re using SharePoint Online (part of Office 365), you can even provide no-cost access to external colleagues including vendors, sub-contractors, clients, customers basically, anybody with an email address. It gives the PM the ability to control the MPP file and syncs the information to the Task List so anyone with the correct access to the Task List can view statuses or make updates that sync to Project. You can get around the Project paradox if you connect your MPP to a SharePoint Task List. But thanks to SharePoint, that’s no longer necessary! That includes project team members who need to make regular status updates, but how about that executive in the company that likes getting detailed updates on your project occasionally? Could you ever justify buying a Project license for their once-per-month review habits? Better yet, would you ever trust them to even open your Project file and not break your baby?īecause of all that, it always seems wherever an MPP file exists, a PDF version of that MPP also lives nearby because so many people can’t open the MPP. But time would definitely be saved if everyone could open the file and/or make updates themselves. The typical situation I’ve run into is the PMs have Project, but few others do because it’s hard to justify a full Project license for someone who only needs to view the plan or make some status updates only occasionally.

So how do you make sure everyone can see the status and make updates? Introduction MS Project is a super powerful tool, but as such, it’s not cheap at the time of publishing this post, an individual license to Project Professional 2016 is $1,160, likely more if purchased for an business situation. If you are a project manager or work with them - especially PMI-certified Project Management Professionals (PMPs) - you probably run into what I like to call “the MS Project paradox”: you don’t have enough licenses to Project for all your team members to view or edit your files, and management won’t approve more licenses.

Ms project license